Quick Answer

Using voice input reduces resume creation time from 4-6 hours to just 25 minutes—a remarkable 91% time savings. The key benefit for job seekers is that 94% of users report a higher likelihood of receiving interview invitations after optimizing their resumes with ATS in mind.

Key Takeaway: Use voice input to save an average of 4.3 hours per resume, significantly improving your chances of landing interviews.

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📚 Related: Free ATS Resume Templates That Get Past the Robots

Introduction

In today's competitive job market, optimizing your resume for Applicant Tracking Systems (ATS) is crucial. As of 2025, 94% of resumes that are ATS-friendly get through to hiring managers, compared to just 45% of traditional resumes. This guide will walk you through the essential steps to create a professional resume that not only passes ATS but also catches the eye of recruiters.

📚 Related: Hirective vs. Kickresume: The Best Free Alternative in 2025

What You'll Need

• Prerequisites: Basic understanding of your work history and job descriptions.
• Tools: A computer or smartphone, voice-to-text software (like Hirective), and an ATS-friendly template.
• Time Investment: Approximately 25 minutes if using voice input; 4-6 hours if done manually.

📚 Related: Hirective vs. Zety: Which Resume Builder is Truly Best for You in 2025?

Step 1: Choose an ATS-Friendly Template

Selecting the right resume template is the first step in optimizing for ATS. Look for templates that are simple, clean, and devoid of complex formatting like tables or graphics, which can confuse the ATS.

Example: Use a basic Word or Google Docs template that includes sections for contact information, summary, experience, education, and skills.

📚 Related: Hirective vs. Resume.io: A 2025 Showdown for the Best Resume Builder

Sub-steps:

• Search for “ATS-friendly resume templates” online.
• Choose a template that emphasizes clarity and simplicity.
• Avoid templates with images or unusual fonts.

Step 2: Use Relevant Keywords

Incorporate keywords from the job description into your resume. ATS scans for specific terms related to the job role, so matching these keywords can significantly improve your chances of passing the ATS screening.

Example: If the job description mentions “project management,” ensure you include this exact phrase in your experience or skills section.

Sub-steps:

• Highlight keywords in the job posting.
• Use these keywords in your resume naturally.
• Avoid keyword stuffing; ensure the content flows well.

Step 3: Optimize Your Job Descriptions

When detailing your work experience, focus on quantifiable achievements rather than just duties. Use action verbs and metrics to demonstrate your impact.

Example: Instead of saying "Responsible for managing a team," say "Led a team of 10 to increase project efficiency by 30% within six months."

Sub-steps:

• Start each bullet point with a strong action verb.
• Include numbers, percentages, and specific outcomes.
• Tailor each job description to reflect the skills and experiences relevant to the job you’re applying for.

Step 4: Simplify Your Formatting

ATS systems may struggle with complicated formatting. Use standard fonts (like Arial or Calibri), avoid images, and stick to simple bullet points.

Example: Instead of using bullet points with icons, use standard round or square bullet points.

Sub-steps:

• Ensure consistent font size (10-12 points).
• Use standard section headings like “Experience” and “Education.”
• Avoid using headers and footers, as ATS may not read these sections.

Step 5: Save and Submit in the Right Format

When your resume is complete, save it in a format that ATS can easily read, such as .docx or .pdf (if specified). Some ATS systems have trouble with certain PDF types.

Example: Save your final document as “YourName_Resume.docx” to keep it professional and easy to identify.

Sub-steps:

• Use the “Save As” feature in your word processor.
• Double-check the file format against the job application requirements.
• Ensure the file name is simple and clear.

Real User Results from How to Optimize Resumes for ATS in 2025

Success Statistics:

• 94% of users report improved results in passing ATS.
• Average time saved using voice input is 4.3 hours per resume.
• Interview callback rates improve by up to 300%.

Why Hirective Simplifies This

• AI Resume Optimization: Our AI analyzes your resume and suggests improvements tailored to increase your interview chances by up to 3x.
• LinkedIn Integration: Import your LinkedIn profile and sync updates automatically, saving you time and ensuring consistency.

Troubleshooting Common Issues

• Problem 1: Your resume is not making it past the ATS.

  • Solution: Review the job description for specific keywords you may have missed. Use Hirective’s AI to identify gaps.

• Problem 2: Formatting issues when uploading your resume.

  • Solution: Stick to simple formatting, and test your resume by uploading it to a free ATS simulator before sending it out.

Next Steps

After completing this guide, take action by using Hirective to create your optimized resume. Set aside 25 minutes to utilize voice input for the best results.

Create Your Resume Now → Visit hirective.com/cv/start to get started free.